Brief Rules and regulations for Participation in Fairs Abroad


1. Space Booking
Application in prescribed proforma for participation in overseas activities of ITPO to be submitted within the prescribed date for booking of space. Space is offered in an area of 9 m², and in some cases 12 / 15 m² and in multiples of 3 m², thereof.


2. Allotment of Space to the Participants
Submission of application for booking of space does not automatically confer a right for allotment of space. Approval of application for space will rest with ITPO.


3. Refund of Participation Fee:

• Refund of participation fee will be considered in case of non-availability of space, rejection of application or in the event of cancellation of participation due to unforeseen circumstances.
  
• In the event of withdrawal 3 months before the start of the event. 50 per cent of the total participation fee will be considered for refund.
  
• No refund will be considered if the withdrawal request is received less than 3 months before the start of the event.

4. Visa:

• ITPO, as a Trade Promotion Organization, will provide necessary assistance to the representative of the participating Company by way of issuance of recommendatory letter to the concerned Mission for obtaining visa.
  
• ITPO shall not be liable in case the concerned Mission of the host / transit country denies visa to a representative of the participating Company for any reason.
  
• Since ITPO, on behalf of the participating Company, has already committed for certain financial bindings by way of booking of space, construction/ decoration of stand, catalogue entry, general publicity support etc., it will not be able to consider any refund on account of denial of visa / delay in receipt of visa.
  
• Visa recommendation letter will be issued only in favour of the Chief Executive / Proprietor / Senior Level Officer dealing with exports of the Company so that on the spot decision can be taken by them.

5.  General:

• Only goods of Indian origin will be allowed for display in Indian Pavilions.
  
• In the event of postponement / abandonment / cancellation of the Fair / Exhibition, or in case of exhibits not being displayed due to any reason beyond the control of the ITPO, it shall not be liable for any loss or liability.
  
• The space allotted to the approved participants is to be exclusively used by them for display of their exhibits as approved by ITPO. Subletting of space is not permissible. Violation of this clause may lead to cancellation of space allotted, forfeiting of space rent, security deposit etc., paid to ITPO and debarring the participant from the future participation in ITPO's Fairs in India and abroad.
  
• In case of default of any payment due from the participants, ITPO reserves the right to debar them from participation in ITPO's Fairs in India and abroad.
  
• Any dispute or differences arising out of these terms and conditions of participation shall be referred to the Chairman and Managing Director of India Trade Promotion Organization whose decision or award shall be final and binding.
  
• The terms and conditions of participation shall be subject to the jurisdiction of courts in the state of Delhi.